Custom compliance reports have been created for each school at Sussex. Filterable by department and date, this report includes all compliance information about publications that fall within the Open Access compliance policy. The report brings in a range of information about each publication as well as showing whether a publication is compliant, and the reasons for non-compliance.
If you would like to have access to your school's Open Access compliance report, please email us at elements.sussex.ac.uk. You will need to hold a position at the university that requires these reports for you to be given access.
Non-Compliance Reasons Explained:
In the column ‘Non-Compliance Reasons’ you’ll see up to five explanations for why a publication isn’t compliant. These often appear in combination. Below is a concise explanation of each reason and what to check.
Item not live
This means the record hasn’t been deposited to SRO. Check the column ‘Repository Status: if it’s not PUBLIC, the item isn’t live. Items claimed in Elements but not deposited in SRO cannot be compliant. “Item not live” often appears with other reasons because a missing deposit usually means missing dates, files, or other required information.
No file of compliant version
The repository doesn’t contain a usable file (accepted or compliant version). This can mean no file was uploaded, or the uploaded file is the wrong version (for example, the published version when only the accepted manuscript may be made available). We request the correct file, but it is not always supplied.
Missing effective date
Either the accepted date or the online/published date is missing. These dates are needed to determine compliance — especially the accepted date, since deposit must occur within three months of acceptance.
Missed deposit deadline
The publication was deposited to SRO more than three months after the accepted date, so it cannot be compliant.
Embargo exceeds maximum
The embargo period is longer than allowed: over 12 months for the sciences or over 24 months for the humanities. Publications with embargoes beyond these limits are non-compliant.