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Copyright Guide: Personal Use

A practical guide on copyright and licensing issues aimed at staff, students and researchers at the University of Sussex

What can I copy?

What can I copy?

You can copy a work if one of the following conditions applies:
  • copyright has expired
  • you own the copyright (and have not assigned that copyright to a publisher or other)
  • the copyright holder has given permission for the work to be copied
  • use of the work is governed by a licence granted by the copyright holder
  • your copy, or copies, is/are permitted by an exception in the Act.

Electronic journals, eBooks and databases

The Library subscribes to many electronic resources, such as electronic journals, databases  and ebooks, on behalf of the University.  In addition to copyright law, the use of these resources is governed by licences which the University has signed with the relevant publishers and information providers. 

The conditions of licences with individual publishers and information providers vary. In the vast majority of cases, a current University of Sussex staff or student member can:

  • search and retrieve items.
  • print and/or download individual items for personal use for teaching, learning and research.

In the vast majority of cases, licences do not permit:

  • downloading of the substantial part of a database or the entire contents of a publication (this would include an entire journal issue).
  • distributing copies to others.
  • removing any proprietary marking or copyright statement from any copy made.
  • using electronic resources for commercial purposes.

If you are adding an electronic journal article to a module website in Study Direct, it is good practice to link through to the article rather than downloading the pdf and uploading the file to Study Direct,  as not all licences cover this option.

Using social media

JISC Legal have produced guidance  and a short video on the legal consideration in using image sharing social networks in the context of Higher Education.  They use Pinterest, a virtual pinboard for sharing images, as an example, although much of what they say is applicable to most forms of Web 2.0 social media.

Pinterest, image sharing websites and the law: A guide to the legal considerations of using image sharing social networks for teaching and learning (updated 6 September 2015)

 

 

Disclaimer

The information contained within these pages is intended as a general guide and an interpretation of current copyright issues. It is not intended and should not be construed as legal advice.

Further guidance

The Intellectual Property Office (IPO) is the official Government body responsible for Intellectual Property (IP) rights in the United Kingdom.  This includes, Patents, Designs, Trademarks and Copyright.  

The SHERPA/RoMEO database can help authors determine the policy of their publishers regarding self-archiving of research articles in the University's institutional repository, Sussex Research Online.

Finding free to use images

Using images?

This handy flowchart style poster should help you decide whether or not you can use an image.  Poster credit:  Pia Jane Bijkerk & Erin Loechner for Street Cred 2011.  Fonts by Yvette van Boven.

Getting help

 For help with general queries about copying  from print, audiovisual or electronic publications, please email library.copyright@sussex.ac.uk