Elements

Due to the extensive list of authors included on large-scale collaboration publications, these records are difficult to manage within SRO when they are deposited from Elements. A workflow for this process is currently in development.

If you need to submit a large-scale collaboration publication please contact the SRO team: sro@sussex.ac.uk. 

If your publication is connected to a Sussex research group, you must record this when you deposit your work.

When adding a new record, use the research group dropdown menu to link your publication to the appropriate group.

To add a research group to a claimed record, navigate to the record page and click the blue and white + (Add a manual record) icon shown below. The manual record will auto populate with the publication metadata, and you can add any additional information and select the research group before clicking Save and depositing the record. 

See our how-to video on depositing an accepted paper. 

At the moment, preprint records should not be deposited from Elements to SRO. 

Preprint records are welcome in Elements, and will show up on your staff profile without being deposited to SRO. 

You can link Preprint records to their correspoding publication record in Elements by navigating to the specific record page, and clicking CREATE NEW in the Relationships section and then Publication, as shown below.

An author accepted manuscript (AAM) is the version of your paper after peer-reviewing has been completed, but before any copyediting or layout work is performed by the publisher. 

We ask that the AAM is deposited with every record as this is the version most publishers allow us to archive in the repository. 

AAMs can be deposited in Word or PDF format. The document must not contain any comments, tracked changes or highlighting. 

We ask authors to attach their accepted manuscript when they deposit all records from Elements to SRO. This is especially important for articles and conference proceedings because these publications are subject to the REF Open Access policy, which requires them to be deposited to the repository with the accepted manuscript within 3 months of acceptance. 

You should deposit a record from Elements to SRO as soon as it has been accepted for publication. Provided the publisher allows the accepted manuscript to be made available at this stage, your output will become visible, and get cited, more quickly than it would if you await formal publication. For this reason, even if your paper will be published Gold Open Access, you should still deposit the record to SRO upon acceptance with the accepted manuscript. Once your paper has been published, the SRO team can add the published version of your paper to the record. 

The SRO team will make sure your record adheres to the publisher's copyright/self-archiving policy before the record is made live in the repository. 

If your co-author has already created a record in Elements for your publication but you can't find it, firstly check your list of pending publications. If it is showing in the pending list, click ‘Claim’ to add it to your profile.

If the publication is not showing in your pending list, check that your name-based identifiers match the name on the publication (see 'Identifiers' section above). If you modify your search settings, re-check your pending publication list and claim the publication if it has appeared.

If your identifiers are correct and the publication still does not show, you will need to manually add the publication to your profile:

On your homepage, click on ‘+ADD NEW’ in the Publications box, then select the publication type. Search for the publication using the DOI or the exact title. Once you click search, the publication should appear, and allow you to claim it. 

See our how-to video on depositing an accepted paper. 

Once a record has been deposited from Elements to SRO, you will not be able to edit it; only the SRO team can edit a record in the repository. If a record contains errors, do not create a new record with the correct information, instead please contact us at sro@sussex.ac.uk.

We may not be able to amend data held in external sources, but we can advise on possible resolutions.

The SRO team can merge records to eliminate duplicates, whether Elements has identified & harvested more than one record for the same item or you/a co-author have created multiple manual records. Please contact sro@sussex.ac.uk and we will be happy to remedy this. 

Elements uses your rejected list to ensure the same publications do not appear again in your pending items. For this reason, you can't clear your rejected list. 

If you have incorrectly rejected a publication, you can locate it in your rejected list and claim it.